Hospitality Assistant – Sheffield DocFest

Posted on: 18/04/2022

Sheffield DocFest is looking for a Hospitality Assistant for its 2022 edition.

Contract: Fixed-term, payroll contract (3rd May – 1st July 2022)
Hours: Full-time
Fee: 44 days // £75 per day // £3300

Summary of deliverables:

  • General assistance with travel and accommodation for Talks & Sessions Guests,
  • Marketplace Decision Makers, Filmmakers and any other VIPs as directed by the Senior team and Hospitality Coordinator;
  • Regular updating teams on any changes in travel and accommodation costs and liaise with the Hospitality Coordinator on budgetary issues;
  • Assist with the DocHost and Budget Accommodation programmes;
  • Greeting guests;
  • Communicating schedules, hotel and travel bookings to all guests in good time in advance of the Festival;
  • Continuously updating and tracking internal databases on; Microsoft excel and Google drive including actual spends in the budget;
  • Provide general travel and accommodation information to guests and delegates;
  • Assist with keeping travel and accommodation pages up to date with accurate information;
  • Assist in maintaining the guest section of the administrative site – all offers to be reflected in guest sections and kept up to date;
  • With the Hospitality Coordinator continue to use appropriate systems to ensure accurate filling of travel and hotel bookings and receipts;
  • Be present at the Delegate Centre during the Festival to assist with any queries or questions the delegates have;
  • During the Festival assist with guest reimbursements;
  • Assisting with the supervision of volunteers during the Festival;
  • Provide feedback to the festival team as required after the Festival;
  • Assisting with general office administration;
  • Any other reasonable tasks as required.

Download the full job description below:

Deadline: Monday 24 April 2022, 09:00 BST